Payroll Service Agreement

Pacific Northwest Tax Service

Payroll Service Agreement

Pacific Northwest Tax Service is hereby authorized to perform the following payroll services on behalf of ________________________________:

                              (Enter business name)

1. Submit applications to IRS and Oregon which will authorize Pacific Northwest Tax Service to pay payroll taxes directly through the automated EFTPS payment systems.
2. Submit payroll tax deposit information into IRS and Oregon EFTPS systems for each pay period where payroll deposits are required.
3. Prepare federal Form 941 FICA and withholding reports on a quarterly basis
4. Prepare federal Form 940 FUTA unemployment tax reports on an annual basis
5. Prepare and file Forms W2 and W3 with the Social Security Administration on an annual basis
6. Prepare and file Form OQ Oregon Combined Quarterly reports on a quarterly basis using Oregon’s “Otter” payroll reporting system
7. Prepare and file WR Oregon Annual Withholding Tax Reconciliation Report.
8. Prepare and file Oregon Report for new hiring.

I shall submit payroll requests to Pacific Northwest Tax Service by either of the following methods:

1. Fax at 503-350-0265
2. Email at pnwtaxpayroll@aol.com

To ensure accurate payroll reporting, payroll requests should include the following information:

• Completed form W4 for each new employee hired
• Date pay period ends
• Date paycheck is to be issued
• Name of employee being paid
• Rate of pay that applies
• Type of pay that applies – such as
• Regular hours
• Overtime hours
• Tips
• Vacation
• Salary
• Overtime must be separately stated from regular payroll (Overtime is mandatory under state law for all time worked in a single week that exceeds 40 hours.  Overtime may not be reduced by averaging, comp time or other methods.)

____________________________________                                          _______________

                 Authorized signature                                                                            Date

How Do I Begin My Payroll Service?

It is our pleasure to work as your payroll service.  We require the following information to start your payroll:  

• Your business' federal EIN Number (If you do not have an EIN, we can obtain one for you)
• Your business' Oregon Business Identification Number (BIN) (if you do not have an Oregon BIN, we can obtain one for you)
• If you are switching from another payroll service company, we will need your year-to-date payroll figures and payroll reports.
• Business Address
• Completed Form W4 for each current and new employee hired (Click here to download Form W4)
• Completed Form I9 for each current and new employee hired (Click here to download Form I9)
• Signed Payroll Services Agreement. Click here to download our Payroll Services Agreement in Word or as a PDF.
• If you want us to initiate your payroll deposits through EFTPS, we will need the following:
  • Your business checking account number
  • Bank's branch name and address
  • A cancelled check from the bank account your company will issue payroll through
• If you want us to issue employee payroll through direct deposit, we will need your banking information and a cancelled check from each employee who will be receiving payroll through direct deposit.